LOGISTICS

Once I choose a speaker, what’s next? How does LOC Global support me once the choice has been made?

• The Request... First, you fill out our online request form for a specific speaker or for general assistance. A LOC Global representative will then walk you through the process for your event.
   
• The Confirmation... Once a speaker is agreed upon, we will send to you a Confirmation Sheet. The Confirmation Sheet will include specific details such as the event sponsor, date, fee, location and any other relevant information. Signing and faxing the Confirmation Sheet back to LOC Global verifies your interest in the speaker and grants LOC Global permission to present a firm offer to the speaker on your behalf.
   
• The Offer... After an authorized confirmation is received by LOC Global, we will submit a Firm Offer to the speaker on your behalf. The speaker will then review the terms of the offer. If the speaker is available on the requested date(s) and all other terms are acceptable, the signed offer will be returned to LOC Global and we will move forward in the process.
   
• The Contract... Upon acceptance of the offer, your representative will issue the necessary paperwork to your organization. This paperwork includes the Contract for the engagement, publicity materials, invoices and instructions for utilizing our the LOC Extranet™. A 50% deposit will be required, with the balance due just before the appearance, and speaker expenses billed afterward. In the event of a cancellation by your organization, the deposit will be forfeited. If a cancellation occurs within 60 days of the event date, the entire fee and any already-incurred travel/preparation expenses will be due.
   
• The LOC Extranet™... One of the tools we use to ensure good communication between you, your speaker and our staff is the LOC Extranet™. This Web-based collaboration tool profiles all the technical and logistical aspects of your event and allows you to outline the desired objectives for your event. You, your speaker and your event coordinator will be able to input information and check for updates at any time you choose.
   
• The Event Advance Sheet... The final output of the LOC Extranet™ is the Event Advance Sheet (EAS). It will serve as the final itinerary for your event, including information regarding hotel arrangements, flights, schedule of events, information on your organization and any other vital details. This also includes phone numbers to reach all parties should the need arise to discuss any last minute issues.

What is your recovery plan in the event of a problem?
We are as committed to the success of your program as you are. As a result, no matter what the problem might be—weather, changes in travel schedules, airport delays, on-site problems, etc.—we bring all of our resources and expertise to bear on immediately, completely and efficiently resolving the problem.

Will I be able to communicate directly with the speaker prior to my event?
Many of our speakers are available to speak with you directly—both prior to your choosing them as your speaker as well as after the selection has been made. In all instances, we will work with you to best plan and communicate your program needs to the speaker.

Do I have to arrange travel for the speaker?
LOC Global has a dedicated, highly experienced staff of Event Coordinators who make travel plans and advise you of the arrangements, and who will work with you on logistics.

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BILLING INFORMATION

What is the cost of the LOC University™ Speaker Program?
Our clients are never billed for our services; you pay only your speaker's honorarium and expenses. Everything we do to ensure the success of your event, from start to finish—contracting the speaker, coordinating schedules, making travel arrangements, doing all the preparatory legwork and much more—is free of charge. Instead, it is the speakers we represent who pay our fees.

How much do speakers cost?
Speaker fees typically start at $5,000. In most all cases expenses are in addition to the fee. Additional expenses can include 1st class airfare, hotel accommodations, ground transportation, meals, and any out-of-pocket expenses. International travel and presentations generally carry an incremental increase in cost.

Does it cost more for a longer presentation?
Generally, yes. Speakers set their own fees—so there is no real rule-of-thumb. Some speakers will charge a base fee for 1 hour talks, which increases for half and full days. Others will charge the same whether it’s an hour or all day seminar.

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GENERAL INFORMATION

Can you help me secure books written by a speaker?
We guide you to the most cost-efficient source for securing books authored by our speakers. To insure that you receive the lowest possible price we put you in direct contact with publishers and book providers, who can fulfill your order, typically at a discount.

Will the speaker sign books and give autographs or be available for a VIP photo session?
Special requests and arrangements are possible and can be discussed and handled prior to the speaker’s presentation with your LOC Global representative.

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BECOME A SPEAKER

How do I become a LOC University™ Speaker?
We have set up a special page to guide you through this process. To learn more, please click here.

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